Town Of Mayfield
 Minutes 

January 03, 2008: minutes

Body:
 

At the Organizational Meeting of the Mayfield Town Board, Town of Mayfield, Fulton County, New York held at the new Municipal Building at 7:00 p.m., there were

 

PRESENT: Alan McLain, Supervisor

 Richard Argotsinger, Councilman                    

                        Jack Putman, Councilman

Tom Ruliffson, Councilman

Shawn Humphrey, Councilman

 

OTHERS PRESENT:   Gary Hallenbeck, Myrna Hallenbeck, Betty Tabor Historian, Jim Cownie, Nicole DeRidder, Chris Bechard, Leader- Herald

 

 

The Regular Meeting was called to order by the Supervisor and opened with the Pledge of Allegiance by Supervisor McLain at 7:00 p.m.

 

PUBLIC-

 

RESOLUTION # 01

ACCEPTANCE OF RESIGNATION OF SHAWN HUMPHREY

On motion by Councilman Argotsinger and seconded by Councilman Putman the following resolution was ADOPTED 3 AYES (McLain, Argotsinger, Putman) 0 NAY

 

RESOLVED that the Mayfield Town Board approves the resignation of Shawn Humphrey as Assessment Review Board member effective December 31, 2007.

 

Town Clerk Dorothy Hart swore in newly elected Councilmen Shawn Humphrey and Thomas Ruliffson.

 

 

RESOLUTION # 02

ELECTED SALARIES FOR 2008

On motion of Councilman Argotsinger seconded by Councilman Putman the following resolution

Was ADOPTED 5 AYES (McLain, Argotsinger, Humphrey, Putman, Ruliffson) 0 NAY

RESOLVED for the Town Board, Town of Mayfield to establish the annual salaries for the following elected positions:

 

                        Town Supervisor.......................................................$15,000.00 paid monthly

                        Town Clerk................................................................ 19,988.00 paid bi-weekly

                        Town Board Members (Total 4)...............................    3,050.00 each paid monthly

                        Justices (Total 2)........................................................ 12,184.00 each paid bi-weekly

                        Highway Superintendent..........................................    35,204.00 paid bi-weekly

 

 

RESOLUTION # 03

BOARD APPOINTMENTS FOR 2008 & SALARIES

On motion of Councilman Putman, seconded by Councilman Argotsinger the following resolution

was ADOPTED 5 AYES 0 NAYS (McLain, Argotsinger, Humphrey, Putman, Ruliffson)

 

RESOLVED that the Town Board, Town of Mayfield made the following appointments with the

Following salaries:

 

            Records Mgt. Officer                Dorothy Hart                $ 1,000.00 per year, paid annually                                                                                                        11/27/2008

Registrar of Vital Records         Dorothy Hart                $   800.00 per year, paid annually on

                                                                                                11/27/2008

 

Justice Clerks                           Wendy Papa    &         $ 7,500.00 each, per year, paid                                                            Charlene St. Dennis                  bi-weekly

 

RESOLUTION # 04

PLANNING BOARD APPOINTMENTS

 

On motion by Councilman Ruliffson, seconded by Councilman Humphrey the following resolution was ADOPTED 5 AYES 0 NAYS (McLain, Argotsinger, Humphrey, Putman, Ruliffson)

 

RESOLVED that the Town Board of the Town of Mayfield make the following appointments to the Planning Board. Appoint Walter Ryan to the Planning Board effective January 1, 2008 to December 31, 2012.

                                               

It is noted that the Planning Board members are as listed:

 

                        John Vadney                Term Expires    12-31-2009

                        Marilyn Salvione           Term Expires    12-31-2010                

                        Barney Brower            Term Expires  12-31-2011

                        Walter Ryan                 Term Expires    12-31-2012

                        Nancy Deitch               Term Expires    12-31-2008

 

RESOLUTION # 05

PLANNING BOARD CLERK APPOINTMENT

 

On motion by Councilman Putman, seconded by Councilman Humphrey the following resolution was ADOPTED 5 AYES 0 NAYS (McLain, Argotsinger, Humphrey, Putman, Ruliffson)

 

RESOLVED that the Town Board of the Town of Mayfield appoints Cheryl Gifford as Planning Board Clerk at the rate of $12.48 per hour.

 

RESOLUTION # 06

APPOINTMENT OF WALTER RYAN AS PLANNING BOARD CHAIRMAN

 

On motion by Councilman Putman and seconded by Councilman Ruliffson the following resolution was ADOPTED 5 AYES 0 NAYS (McLain, Argotsinger, Humphrey, Putman, Ruliffson)

RESOLVED that the Town Board appoints Walter Ryan, chairman of the Planning Board for 2008.

 

RESOLUTION # 07

ASSESSMENT REVIEW BOARD APPOINTMENT

 

On motion by Councilman Humphrey, seconded by Councilman Putman the following resolution was ADOPTED 5 AYES 0 NAYS (McLain, Argotsinger, Humphrey, Putman, Ruliffson)    

 

RESOLVED to appoint Emory Chase to the unexpired term of Shawn Humphrey on the Assessment Review Board effective January 1, 2008 to September 30, 2011

 

 

It is noted that the Assessment Review Board members are as listed:

                       

                        Ken Fuellman  Term Expires    09-30-2010

                        Emory Chase              Term Expires   09-30-2011 

                        Barrie Hampton            Term Expires   09-30-2012

                        Marilyn Salvione           Term Expires     09-30-2008

                        James Cownie              Term Expires    09-30-2009                                                                                                                

RESOLUTION # 08

BOARD OF APPEALS APPOINTMENTS

 

On motion by Councilman Putman seconded by Councilman Ruliffson the following resolution was ADOPTED 5 AYES 0 NAYS (McLain, Argotsinger, Humphrey, Putman, Ruliffson)

 

RESOLVED that the Town Board of the Town of Mayfield appoint Jerry Moore to the Board of Appeals to fill the unexpired term of Wes Muddle effective January 1, 2008 to December 31, 2009, and Myrna Hallenbeck effective January 1, 2008 to December 31, 2012.

It is noted that Board of Appeals members are as listed:

 

                        Richard Dixon              Term Expires    12-31-2010

                        Richard Bumpus           Term Expires    12-31-2011

                        Myrna Hallenbeck        Term Expires    12-31-2012

                        James Cownie              Term Expires 12-31-2008

                        Jerry Moore                 Term Expires 12-31-2009                   

 

 

RESOLUTION # 09

ZONING BOARD OF APPEALS CLERK APPOINTMENT

 

On motion by Councilwoman Ruliffson, seconded by Councilman Argotsinger, the following resolution was ADOPTED 5 AYES 0 NAYS (McLain, Argotsinger, Humphrey, Putman, Ruliffson)

 

RESOLVED that the Town Board of the Town of Mayfield appoints Cheryl Gifford Zoning Board of Appeals Clerk at the rate of $12.48 per hour.

 

RESOLUTION # 10

APPOINTMENT OF RICHARD DIXON CHAIRMAN OF ZONING BOARD OF APPEALS

 

On motion by Councilman Argotsinger, seconded by Councilman Humphrey the following resolution was ADOPTED 5 AYES 0 NAYS (McLain, Argosinger, Humphrey, Putman, Ruliffson)

 

RESOLVED that the Town board of the Town of Mayfield appoints Richard Dixon Chairman of the Zoning Board of Appeals.

 

 

RESOLUTION # 11

SUPERVISOR APPOINTMENTS FOR 2008 & SALARIES

 

On motion by Councilman Argotsinger, seconded by Councilman Humphrey the following resolution was ADOPTED 5 AYES 0 NAYS (McLain, Argotsinger, Humphrey, Putman, Ruliffson)

 

RESOLVED that the Town Board of the Town of Mayfield approve Supervisor McLain's appointments with the following salaries:

                                                                                                                                                            Deputy Supervisor                        Jack Putman    No Salary

Budget Officer              Lita Hillier                     $ 3,636.00 per year, paid monthly

            Bookkeeper                             Lita Hillier                     $ 7,689.00 per year, paid monthly

            Town Historian             Betty Tabor                  $ 1,523.00 per year, paid annually

                                                                                                            On 11/27/2008

 

RESOLUTION # 12

SET SALARY FOR APPOINTED OFFICIALS

On motion of Councilman Ruliffson, seconded by Councilman Argotsinger the following resolution was ADOPTED 5 AYES 0 NAYS   (McLain, Argotsinger, Humphrey, Putman, Ruliffson)

 

RESOLVED that the Town Board set a salary rate for the following appointed officials:

 

Assessment Review Board members of $150.00 per individual up to 15 hour limit, with an hourly rate of $10.00 per hour after a total of 15 hours.

Code Enforcement Officer - Michael Stewart as Code Enforcement Officer at a salary of $33,265.00 annually paid bi-weekly.

 

 

RESOLUTION # 13

DEPUTY CLERK APPOINTMENTS AND RATE OF PAY

 

On motion by Councilman Argotsinger, seconded by Councilman Humphrey, the following was

ADOPTED 5 AYES 0 NAYS (McLain, Argotsinger, Humphrey, Putman, Ruliffson)

 

RESOLVED that the Town Board approves the appointment of Cheryl Gifford as Deputy Clerk at a rate of $12.48 per hour.

RESOLUTION # RESOLVED that the Town Board approves the appointment of Virginia Hall as Deputy Clerk, Deputy Registrar and Deputy Records Management Officer at $10.40 per hour.

 

 

 

RESOLUTION # 14

MISCELLANEOUS APPOINTMENTS

 

On motion by Councilman Argotsinger seconded by Councilman Humphrey the following was

ADOPTED 5 AYES 0 NAYS (McLain, Argotsinger, Humphrey, Putman, Ruliffson)

RESOLVED that the Town Board, Town of  Mayfield,  establish the following:

           

Mileage rate .50 per mile for all town employees to be submitted on a monthly basis by voucher for payment   

Meal Expenses for conferences according to New York State guidelines on closest city or town.

Official Depositories     NBT bank

Authorize the Highway Superintendent to spend up to $2,000 without prior Highway Committee approval.

Authorize the CEO, Assessor, Town Clerk, and Town Justices to spend up to $100.00 without prior Town Board approval.

           

Authorize the Supervisor to file with the Town Clerk a copy of Annual Financial Report by February 29, 2008 at which time report is also required to be filed with NYS Comptrollers Office.

     Direct the Supervisor:         

            1. To invest in short-term Certificates of Deposit.

            2. Forward payment for utilities and health program upon receipt to defray finance charges.

            3. Forward monies to Fire District #2 upon receipt from Tax Collector on 2008 Tax Levy.

 

 

 

 

RESOLUTION # 15

APPOINT ATTORNEY FOR TOWN

 

On motion of Councilman Putman, seconded by Councilman Ruliffson, the following resolution was ADOPTED 5 AYES 0 NAYS (McLain, Argotsinger, Humphrey, Putman, Ruliffson)

 

RESOLVED that the Mayfield Town Board appoints Carmel Greco, Esquire as attorney for the Town of Mayfield in accordance with the contract authorized on January 16, 2002, at a salary of $8323.92 for 2008.

 

 

RESOLUTION #16

APPOINT TOWN HEALTH OFFICER

 

On motion of Councilman Putman, seconded by Councilman Ruliffson the following resolution was ADOPTED 5 AYES 0 NAYS (McLain, Argotsinger, Humphrey, Putman, Ruliffson)

 

RESOLVED that the Mayfield Town Board appoint Dr. Mayer as Health Officer for the town effective January 1, 2008 to December 31, 2008 at an annual salary of $600.00 to be paid on or about December 15th of each year.

RESOLUTION # 17

ESTABLISH OFFICIAL NEWSPAPER

 

On motion of Councilman Humphrey, seconded by Councilman Argotsinger the following resolution was ADOPTED 5 AYES 0 NAYS (McLain, Argotsinger, Humphrey Putman, Ruliffson)

 

RESOLVED to that the Mayfield Town Board establishes the Leader Herald as the official newspaper for the Town.

 

RESOLUTION # 18

ESTABLISH MONTHLY MEETINGS

 

On motion by Councilman Ruliffson, seconded by Councilman Argotsinger, the following resolution was ADOPTED 5 AYES 0 NAYS (McLain, Argotsinger, Humphrey, Putman, Ruliffson)

 

RESOLVED that the Town Board of the Town of Mayfield establishes the following dates, which are the 3rd Thursdays each month, as meetings of the Town Board to be held at the Town Hall at 7:00 p.m.

 

 

Regular Meetings          January 3, 2008           

                                    January 17, 2008

                                    February 21, 2008

                                    March 20, 2008

                                    April 17, 2008

                                    May 15, 2008

                                    June 19, 2008

                                    July 17, 2008

                                    August 21, 2008

                                    September 18, 2008

                                    October 16, 2008

                                    November 20, 2008

                                    December 18, 2008

                                    December 30, 2008

 

RESOLUTION # 19

ESTABLISH OBSERVED HOLIDAYS

 

On motion by Councilman Humphrey seconded by Councilman Putman, the following resolution was ADOPTED 5 AYES 0 NAYS (McLain, Argotsinger, Humphrey, Putman, Ruliffson)

 

 

RESOLVED that the Town Board of the Town of Mayfield establish the following dates as an observed holiday in reference to garbage collection, recycling and Town Hall operation of business:

 

            January 1, 2008            New Year's Day                      Garbage and Town Hall

            January 21, 2008          Martin Luther King Day            Garbage and Town Hall

            February 18, 2008       President's Day                        Garbage and Town Hall           

            March 21, 2008           Good Friday                            Town Hall Only

            May 26, 2008              Memorial Day                          Garbage and Town Hall

            July 4, 2008                 Fourth of July                           Garbage and Town Hall

            September 1, 2008       Labor Day                                Garbage and Town Hall

            September 9, 2008       Primary Day                             Town Hall Only

            October 13, 2008        Columbus Day              Garbage and Town Hall

            November 04, 2008     Election Day                             Garbage and Town Hall

            November 11, 2008     Veteran's Day                        Garbage and Town Hall

            November 27, 2008     Thanksgiving Day                     Town Hall, Garbage & Recycling

            November 28, 2008     Thanksgiving Holiday                Town Hall Only

            December 25, 20 08   Christmas, Thursday      Town Hall

            December 26, 20 08   Christmas Holiday, Friday          Garbage and Town Hall

 

 

 

 

 

 

 

 

 

RESOLUTION # 20

RETURN CHECK FEE

 

On motion by Councilman Argotsinger seconded by Councilman Humphrey the following resolution was ADOPTED 5 AYES 0 NAYS (McLain, Argotsinger, Humphrey, Putman, Ruliffson)

 

RESOLVED that the Town Board of the Town of Mayfield imposes a $30.00 charge on returned checks issued to the Town of Mayfield.

 

.

 

RESOLUTION # 21

ADOPT POLICY MANUAL FOR 2008

 

On motion by Councilman Putman seconded by Councilman Argotsinger, the following resolution was ADOPTED 5 AYES 0 NAYS (McLain, Argotsinger, Humphrey, Putman, Ruliffson)

 

 

RESOLVED that the Town Board of the Town of Mayfield adopts the Plan and Policy Manual (Fixed Assets, Sexual Harassment, Procurement Policy, Investment Policy, Code of Ethics, Affirmative Action Plan & American with Disabilities Plan, Highway Employee License Policy) for 2008 as filed with the Town Clerk.

 

RESOLUTION # 22

APPOINT OF COUNCILMAN PUTMAN AS SEXUAL HARASSMENT OFFICER FOR THE TOWN

 

On motion by Councilman Argotsinger seconded by Councilman Ruliffson the following resolution was ADOPTED 5 AYES 0 NAYS (McLain, Argotsinger, Humphrey, Putman, Ruliffson)

 

RESOLVED that the Mayfield Town Board appoints Councilman Putman as sexual harassment officer for the town.

 

 

 

RESOLUTION # 23

COMMITTEE APPOINTMENTS

On motion by Councilman Ruliffson seconded by Councilman Humphrey the following resolution was ADOPTED 5 AYES 0 NAYS (McLain, Argotsinger, Humphrey, Putman, Ruliffson)

Supervisor McLain appointed the following Board members to the committees listed:    

           

                                    Property Control                      Putman & Argotsinger

                                    Highway                                   Putman & Argotsinger

                                    Buildings & Grounds                 Ruliffson & Humphrey

                                    Insurance                                  Putman & Argotsinger

                                    Cable TV                                 Ruliffson & Humphrey

                                    Animal Control             Ruliffson & Argotsinger

                                    Policy                                       Argotsinger & Putman

                                    Comprehensive Plan                 Putman & Humphrey

                                    Youth Commission                   Ruliffson & Humphrey

                                    Monthly Voucher Audit            Putman & Argotsinger

                                    Negotiations                             Ruliffson & Humphrey

Town Beach                             Ruliffson & Humphrey

Personnel                                 Entire Board

 

The Supervisor reminded the Town Board that issues of concern would be reviewed by committee and then reported back to the Board for action to be taken.  The Supervisor, as exofficio, may sit on all committees.  All matters regarding personnel would be conducted by the entire Board.

ANNUAL INVENTORY

The Annual Inventory will be reviewed by the Property Control Committee, verified by each department head and returned to the Board for approval by March 20.  A copy would be filed with the Town Clerk for record and a copy forwarded to Lita Hillier for bookkeeping.

 

RESOLUTION # 24

ESTABLISH SALARY FOR PART-TIME LABORERS WITH SANITATION EMPLOYEES

On motion by Councilman Argotsinger seconded by Councilman Humphrey the following resolution was ADOPTED 5 AYES 0 NAYS (McLain, Argotsinger, Humphrey, Putman, Ruliffson)

 

RESOLVED that the Mayfield Town Board establishes an hourly rate for Part-time CDL employees with Sanitation Department at $14.91 per hour and Part-time laborers at $12.49 per hour effective with the bi-weekly Payroll 1- 07-2008

 

 

RESOLUTION # 25

APPOINTMENT OF DEPUTY HIGHWAY SUPERINTENDENT

On motion by Councilman Argotsinger and seconded by Councilman Putman the following resolution was ADOPTED 5 AYES 0 NAYS (McLain, Argotsinger, Humphrey, Putman, Ruliffson)

Highway Superintendent Mel Dopp appointed Timothy C. Hart as Deputy Highway Superintendent at a salary of $500.00 per year, paid annually on 11/27/08.

 

 

 

RESOLUTION # 26

ESTABLISH SALARY FOR PART-TIME LABORERS WITH HIGHWAY DEPARTMENT

 

On motion by Councilman Argotsinger seconded by Councilman Putman the following resolution was ADOPTED 5AYES 0 NAYS (McLain, Argotsinger, Humphrey, Putman, Ruliffson)

 

 

RESOLVED that the Mayfield Town Board establishes an hourly rate for part-time Laborers with Highway Department at a rate of $10.22 per hour.

 

RESOLUTION #27

ESTABLISH SALARY FOR SUPERVISOR PER HIS REQUEST IN A LETTER TO THE BOARD

 

On motion by Councilman Argotsinger and seconded by Councilman Ruliffson the following resolution was ADOPTED 4AYES 0 NAYS (Argotsinger, Humphrey, Putman, Ruliffson) 1 ABSTAIN (McLain)

 

RESOLVED that the Town Board of the Town of Mayfield approves the letter from Supervisor Alan McLain requesting his salary be reduced to $40.00 per month from the budgeted amount of $1250.00 per month.

 

RES # 28APPROVAL OF HEALTH INSURANCE REIMBURSEMENT

On motion by Councilman Argotsinger and seconded by Councilman Ruliffson the following resolution was ADOPTED 4 AYES (Argotsinger, Humphrey, Putman, Ruliffson) 1 ABSTAIN (McLain)

 

RESOLVED that the Mayfield Town Board approves reimbursement to Supervisor McLain in the amount of $410.00 per month beginning in January 2008 for health insurance benefits through the end of the year 2008.

 

RES# 29 APPROVAL OF TRANSFER OF FUNDS

On motion by Councilman Argotsinger and seconded by Councilman Humphrey the following resolution was ADOPTED 4 AYES (Argotsinger, Humphrey, Putman, Ruliffson) 1 ABSTAIN (McLain)

 

 

RESOLVED that the Mayfield Town Board approves the transfer of funds in the amount of $4,920.00 from A1220.1 (Supervisor's Personal Services) to A9060.8 (Health Insurance) and $9600.00 from A1220.1 (Supervisor's Personal Services) to A1220.4

 (Supervisor's Equipment).

 

PUBLIC/ OTHER - THERE WAS NO PUBLIC SPEAKERS AT THIS TIME

 

RESOLUTION # 30

MOVE INTO EXECUTIVE SESSION FOR WORK HISTORY OF AN EMPLOYEE

 

On motion by Councilman Argotsinger and seconded by Councilman Putman the following resolution was ADOPTED 5 AYES 0 NAYS (McLain, Argotsinger, Humphrey, Putman, Ruliffson)

 

RESOLVED that the Mayfield Town Board approves to move into executive session at 7:20 PM for the purpose of work history of an employee.

 

 

RESOLUTION # 31 MOVE OUT OF EXECUTIVE SESSION

On motion by Councilman Argotsinger seconded by Councilman Putman the following resolution was ADOPTED 5 AYES  0 NAY (McLain, Argotsinger, Humphrey, Putman, Ruliffson)

 

RESOLVED that the Mayfield Town Board approves to move out of executive session and back into regular session at 8:10 PM, and announced it had taken no action regarding the executive session.

 

On motion by Councilman Argotsinger seconded by Councilman Ruliffson the meeting was adjourned at 8:12 PM 5 AYES 0 NAY (McLain, Argotsinger, Humphrey, Putman, Ruliffson)

 

 

Respectfully submitted,

 

 

Dorothy Hart, Town Clerk