At the Organizational Meeting of the Mayfield Town Board, Town of Mayfield, Fulton County, New York held at the new Municipal Building at 7:00 p.m., there were
PRESENT: Alan McLain, Supervisor
Richard Argotsinger, Councilman
Jack Putman, Councilman
Walter Ryan, Councilman
Kathy Sieg, Councilwoman
OTHERS PRESENT: Myrna Hallenbeck, Greg Hitchcock Leader Herald, Sam Jackling, Jane Potts DCO, Betty Tabor Historian, Lee Hallenbeck Supervisor for the Town Of Broadalbin, Tom Ruliffson Highway Superintendent
The Regular Meeting was called to order by the Supervisor and opened with the Pledge of Allegiance by Supervisor McLain at 7:00 p.m.
PUBLIC- Sam Jackling of the Broadalbin Ambulance spoke to the board on recent workmen's compensation cases which the town of Broadalbin has paid even though the ambulance covers some of the town of Mayfield and Perth. Broadalbin Supervisor Lee Hallenbeck also spoke about the rising costs and was asking for a contribution from Mayfield and Perth as it is the law. A discussion followed and the board decided to wait until the next meeting to make a decision.
RESOLUTION # 01
ELECTED SALARIES FOR 2007
On motion of Councilman Ryan, seconded by Councilwoman Sieg, the following resolution
was ADOPTED 5 AYES 0 NAYS (McLain, Putman, Ryan, Argotsinger, Sieg)
RESOLVED for the Town Board, Town of Mayfield to establish the annual salaries for the following elected positions:
Town Supervisor.......................................................$13,000.00 paid monthly
Town Clerk................................................................ 19,036.00 paid bi-weekly
Town Board Members (Total 4)............................... 3,050.00 each paid monthly
Justices (Total 2)........................................................ 11,484.00 each paid bi-weekly
Highway Superintendent.......................................... 35,204.00 paid bi-weekly
RESOLUTION # 02
BOARD APPOINTMENTS FOR 2007 & SALARIES
On motion of Councilwoman Sieg, seconded by Councilman Argotsinger the following resolution
was ADOPTED 5 AYES 0 NAYS (McLain, Argotsinger, Putman, Ryan, Sieg)
RESOLVED that the Town Board, Town of Mayfield made the following appointments with the
Following salaries:
Records Mgt. Officer Dorothy Hart $ 1,000.00 per year, paid annually 12/12/2007
Registrar of Vital Records Dorothy Hart $ 800.00 per year, paid annually on
12/12/2007
Justice Clerks Wendy Papa & $ 5,000.00 each, per year, paid Charlene St. Dennis monthly
RESOLUTION # 03
PLANNING BOARD APPOINTMENTS
On motion by Councilwoman Sieg, seconded by Councilman Argotsinger the following resolution was ADOPTED 5 AYES 0 NAYS (McLain, Argotsinger, Putman, Ryan, Sieg)
RESOLVED that the Town Board of the Town of Mayfield make the following appointments to the Planning Board. Appoint Barney Brower to the Planning Board effective January 1, 2007 to December 31, 2011.
It is noted that the Planning Board members are as listed:
John Vadney Term Expires 12-31-2009
Marilyn Salvione Term Expires 12-31-2010
Barney Brower Term Expires 12-31-2011
Arthur Dahl Term Expires 12-31-2007
Nancy Deitch Term Expires 12-31-2008
RESOLUTION # 04
PLANNING BOARD CLERK APPOINTMENT
On motion by Councilwoman Sieg, seconded by Councilman Putman, the following resolution was ADOPTED 5 AYES 0 NAYS (McLain, Argotsinger, Putman, Ryan, Sieg)
RESOLVED that the Town Board of the Town of Mayfield appoints Michelle Buckley as Planning Board Clerk at the rate of $10.00 per hour.
RESOLUTION # 05
ASSESSMENT REVIEW BOAR APPOINTMENT
On motion by Councilwoman Sieg, seconded by Councilman Argotsinger the following resolution was ADOPTED 5 AYES 0 NAYS (McLain, Argotsinger, Putman, Ryan, Sieg)
RESOLVED to appoint Shawn Humphrey to a 5 year term on the Assessment Review Board effective January 1, 2007
It is noted that the Assessment Review Board members are as listed:
Ken Fuellman Term Expires 09-30-2010
Shawn Humphrey Term Expires 9/30/2011
Barrie Hampton Term Expires 09-30-2007
Marilyn Salvione Term Expires 09-30-2008
James Cownie Term Expires 09-30-2009
RESOLUTION # 06
BOARD OF APPEALS APPOINTMENTS
On motion by Councilman Argotsinger seconded by Councilman Ryan the following resolution was ADOPTED 5 AYES 0 NAYS (McLain, Argotsinger, Putman, Ryan, Sieg)
RESOLVED that the Town Board of the Town of Mayfield appoint Richard Bumpus to the Board of Appeals effective January 1, 2007 to December 31, 2011.
It is noted that Board of Appeals members are as listed:
Richard Dixon Term Expires 12-31-2010
Richard Bumpus Term Expires 12-31-2011
Myrna Hallenbeck Term Expires 12-31-2007
James Cownie Term Expires 12-31-2008
Wes Muddle Term Expires 12-31-2009
RESOLUTION # 07
ZONING BOARD OF APPEALS CLERK APPOINTMENT
On motion by Councilwoman Sieg, seconded by Councilman Putman, the following resolution was ADOPTED 5 AYES 0 NAYS (McLain, Argotsinger, Putman, Ryan, Sieg)
RESOLVED that the Town Board of the Town of Mayfield appoints Michelle Buckley Zoning Board of Appeals Clerk at the rate of $10.00 per hour.
RESOLUTION # 08
SUPERVISOR APPOINTMENTS FOR 2007 & SALARIES
On motion by Councilman Putman, seconded by Councilwoman Sieg the following resolution was ADOPTED 5 AYES 0 NAYS (McLain, Argotsinger, Putman, Ryan, Sieg)
RESOLVED that the Town Board of the Town of Mayfield approve Supervisor McLain's appointments with the following salaries:
Deputy Supervisor Jack Putman No Salary
Budget Officer Lita Hillier $ 3,496.00 per year, paid monthly
Bookkeeper Lita Hillier $ 7,393.00 per year, paid monthly
Town Historian Betty Tabor $ 1,464.00 per year, paid annually
On 12/12/2007
RESOLUTION # 09
SET SALARY FOR APPOINTED OFFICIALS
On motion of Councilman Ryan, seconded by Councilwoman Sieg the following resolution was ADOPTED 5 AYES 0 NAYS (McLain, Argotsinger, Putman, Ryan, Sieg)
RESOLVED that the Town Board set a salary rate for the following appointed officials:
Assessment Review Board members of $150.00 per individual up to 15 hour limit, with an hourly rate of $10.00 per hour after a total of 15 hours.
Code Enforcement Officer - Michael Stewart as Code Enforcement Officer at a salary of $31,985.00 annually paid bi-weekly.
Assessor - Kathi Hillock as Town Assessor at a salary of $27,111.00 annually paid bi-weekly.
RESOLUTION # 10
DEPUTY CLERK APPOINTMENTS AND RATE OF PAY
On motion by Councilwoman Sieg, seconded by Councilman Argotsinger, the following was
ADOPTED 5 AYES 0 NAYS (McLain, Argotsinger, Putman, Ryan, Sieg )
RESOLVED that the Town Board approves the appointments of Michelle Buckley and Virginia Hall as per diem Deputy Clerks at a rate of $10.00 per hour, with Virginia Hall as Deputy Registrar and Deputy Records Management Officer.
RESOLUTION # 11
MISCELLANEOUS APPOINTMENTS
On motion by Councilman Putman seconded by Councilman Argotsinger the following was
ADOPTED 5 AYES 0 NAYS (McLain, Argotsinger, Putman, Ryan, Sieg )
RESOLVED that the Town Board, Town of Mayfield, establish the following:
Mileage rate .45 per mile for all town employees to be submitted on a quarterly basis by voucher for payment
Meal Expenses for conferences according to New York State guidelines on closest city or town.
Official Depositories NBT bank
Authorize the Highway Superintendent to spend up to $2,000 without prior Highway Committee approval.
Authorize the Supervisor to file with the Town Clerk a copy of Annual Financial Report by February 28, 2007 at which time report is also required to be filed with NYS Comptrollers Office.
Direct the Supervisor:
1. To invest in short-term Certificates of Deposit.
2. Forward payment for utilities and health program upon receipt to defray finance charges.
3. Forward monies to Fire District Number Two upon receipt from the Tax Collector on 2007 Tax Levy.
RESOLUTION # 12
APPOINT ATTORNEY FOR TOWN
On motion of Councilman Putman, seconded by Councilman Ryan, the following resolution was ADOPTED 5 AYES (McLain, Argotsinger, Putman, Ryan, Sieg) 0 NAYS
RESOLVED that the Mayfield Town Board appoints Carmel Greco, Esquire as attorney for the Town of Mayfield in accordance with the contract authorized on January 16, 2002.
RESOLUTION #13
APPOINT TOWN HEALTH OFFICER
On motion of Councilman Ryan, seconded by Councilman Putman the following resolution was ADOPTED 5 AYES (McLain, Argotsinger, Putman, Ryan, Sieg) 0 NAYS
RESOLVED that the Mayfield Town Board appoint Dr. Mayer as Health Officer for the town effective January 1, 2007 to December 31, 2007 at an annual salary of $600.00 to be paid on or about December 15th of each year.
RESOLUTION # 14
ESTABLISH OFFICIAL NEWSPAPER
On motion of Councilman Putman, seconded by Councilman Ryan the following resolution was ADOPTED 5 AYES (McLain, Argotsinger, Putman, Ryan, Sieg ) 0 NAYS
RESOLVED to that the Mayfield Town Board establishes the Leader Herald as the official newspaper for the Town.
RESOLUTION # 15
ESTABLISH MONTHLY MEETINGS
On motion by Councilman Argotsinger, seconded by Councilman Putman, the following resolution was ADOPTED 5 AYES 0 NAYS (McLain, Argotsinger, Putman, Ryan, Sieg)
RESOLVED that the Town Board of the Town of Mayfield establishes the following dates, which are the 1st and the 3rd Thursdays each month, as meetings of the Town Board to be held at the Town Hall at 7:00 p.m.:
Regular Meetings Regular Meeting (payment of vouchers)
January 4, 2007 January 18, 2007
February 01, 2007 February 15, 2007
March 01, 2007 March 15, 2007
April 05, 2007 April 19, 2007
May 03, 2007 May 17, 2007
June 07, 2007 June 21, 2007
As Announced July 19, 2007
As Announced August 16, 2007
September 06, 2007 September 20, 2007
October 04, 2007 October 18, 2007
November 1, 2007 November 15, 2007
December 6, 2007 December 20, 2007
December 27, 2007
RESOLUTION # 16
ESTABLISH OBSERVED HOLIDAYS
On motion by Councilman Ryan, seconded by Councilwoman Sieg, the following resolution was ADOPTED 5 AYES 0 NAYS (McLain, Argotsinger, Putman, Ryan, Sieg)
RESOLVED that the Town Board of the Town of Mayfield establish the following dates as an observed holiday in reference to garbage collection, recycling and Town Hall operation of business:
January 1, 2007 New Year's Day Garbage and Town Hall
January 15, 2007 Martin Luther King Day Garbage and Town Hall
February 19, 2007 President's Day Garbage and Town Hall
April 6, 2007 Good Friday Town Hall Only
May 28, 2007 Memorial Day Garbage and Town Hall
July 4, 2007 Fourth of July Garbage and Town Hall
September 3, 2007 Labor Day Garbage and Town Hall
September 11, 2007 Primary Day Town Hall Only
October 8, 2007 Columbus Day Garbage and Town Hall
November 06, 2007 Election Day Garbage and Town Hall
November 12, 2007 Veteran's Day Garbage and Town Hall
November 22, 2007 Thanksgiving Day Town Hall, Garbage & Recycling
November 23, 2007 Thanksgiving Holiday Town Hall Only
December 24, 20 07 Christmas Eve, Monday Town Hall
December 25, 20 07 Christmas, Tuesday Garbage and Town Hall
RESOLUTION # 17
RETURN CHECK FEE
On motion by Councilman Ryan seconded by Councilman Argotsinger the following resolution was ADOPTED 5 AYES 0 NAYS (McLain, Argotsinger, Putman, Ryan, Sieg)
RESOLVED that the Town Board of the Town of Mayfield imposes a $30.00 charge on returned checks issued to the Town of Mayfield.
.
RESOLUTION # 18
ADOPT POLICY MANUAL FOR 2007
On motion by Councilman Ryan seconded by Councilman Putman, the following resolution was ADOPTED 5 AYES 0 NAYS (McLain, Argotsinger, Putman, Ryan, Sieg)
RESOLVED that the Town Board of the Town of Mayfield adopts the Plan and Policy Manual (Fixed Assets, Sexual Harassment, Procurement Policy, Investment Policy, Code of Ethics, Affirmative Action Plan & American with Disabilities Plan, Highway Employee License Policy) for 2007 as filed with the Town Clerk.
COMMITTEE APPOINTMENTS
Supervisor McLain appointed the following Board members to the committees listed:
Property Control Putman & Argotsinger
Highway Putman & Argotsinger
Buildings & Grounds Ryan & Sieg
Insurance Putman & Argotsinger
Cable TV Putman & Argotsinger
Animal Control Sieg & Argotsinger
Policy Ryan & Putman
Comprehensive Plan Ryan & Sieg
Youth Commission Ryan & Sieg
Monthly Voucher Audit Ryan & Sieg
Negotiations Putman & Sieg
Town Beach Ryan & Argotsinger
Personnel Entire Board
The Supervisor reminded the Town Board that issues of concern would be reviewed by committee and then reported back to the Board for action to be taken. The Supervisor, as exofficio, may sit on all committees. All matters regarding personnel would be conducted by the entire Board.
ANNUAL INVENTORY
The Annual Inventory will be reviewed by the Property Control Committee, verified by each department head and returned to the Board for approval. A copy would be filed with the Town Clerk for record and a copy forwarded to Lita Hillier for bookkeeping.
RESOLUTION # 19
ESTABLISH SALARY FOR PART-TIME LABORERS WITH SANITATION EMPLOYEES
On motion by Councilman Argotsinger seconded by Councilman Ryan the following resolution was ADOPTED 5 AYES 0 NAYS (McLain, Argotsinger, Putman, Ryan, Sieg)
RESOLVED that the Mayfield Town Board establishes an hourly rate for Part-time CDL employees with Sanitation Department at $14.34 per hour and Part-time laborers at $12.01per hour effective with the bi-weekly Payroll 1- 12-2007
RESOLUTION # 20
APPOINTMENT OF DEPUTY HIGHWAY SUPERINTENDENT
On motion by Councilwoman Sieg and seconded by Councilman Putman the following resolution was ADOPTED 5 AYES 0 NAYS (McLain, Argotsinger, Putman, Ryan, Sieg)
Highway Superintendent Tom Ruliffson appointed James Blowers as Deputy Highway Superintendent at a salary of $500.00 per year.
RESOLUTION #21
ESTABLISH SALARY FOR PART-TIME LABORERS WITH HIGHWAY DEPARTMENT
On motion by Councilman Ryan seconded by Councilwoman Sieg the following resolution was ADOPTED 5AYES 0 NAYS (McLain, Argotsinger, Putman, Ryan, Sieg)
RESOLVED that the Mayfield Town Board establishes an hourly rate for part-time Laborers with Highway Department at a rate of $9.83 per hour.
RESOLUTION #22
ESTABLISH SALARY FOR SUPERVISOR PER REQUEST
On motion by Councilman Ryan and seconded by Councilman Putman the following resolution was ADOPTED 4AYES 0 NAYS (Argotsinger, Putman, Ryan, Sieg) 1 ABSTAIN (McLain)
RESOLVED that the Town Board of the Town of Mayfield approves the letter from Supervisor Alan McLain requesting his salary be reduced to $60.00 per month from the budgeted amount of $1083.33 per month.
RES # 23 APPROVAL OF HEALTH INSURANCE REIMBURSEMENT
On motion by Councilman Ryan and seconded by Councilwoman Sieg the following resolution was ADOPTED 4 AYES (Ryan, Sieg, Putman, Argotsinger) 1 ABSTAIN (McLain)
RESOLVED that the Mayfield Town Board approves reimbursement to Supervisor McLain in the amount of $410.00 per month beginning in January 2007 for health insurance benefits through the end of the year 2007.
RES# 24 APPROVAL OF TRANSFER OF FUNDS
On motion by Councilman Ryan and seconded by Councilman Argotsinger the following resolution was ADOPTED 4 AYES (Ryan, Sieg, Putman, Argotsinger) 1 ABSTAIN (McLain)
RESOLVED that the Mayfield Town Board approves the transfer of funds in the amount of $4,920.00 from A1220.1 (Supervisor's Personal Services) to A9060.8 (Health Insurance) and $7360.00 from A1220.1 (Supervisor's Personal Services) to A1220.2
(Supervisor's Equipment).
PUBLIC/ OTHER
Councilman Ryan reported that the water & Sewer Board will meet on January 25th with a representative from Frasier and Associates.
The Historian report was submitted for 2006
Supervisor McLain thanked Tom Ruliffson Highway Superintendent and Jane Potts DCO for all their help this past year.
Mike Stewart CEO will be meeting with Kucel Contractors and the engineer on January 10th regarding the lift.
RESOLUTION # 25 MOVE INTO EXECUTIVE SESSION
On motion by Councilwoman Sieg and seconded by Councilman Ryan the following resolution was ADOPTED 5AYES O NAYS (McLain, Argotsinger, Putman, Ryan, Sieg)
RESOLVED that the Mayfield Town Board approves to move into executive session at 8:15PM for the purpose of contract negotiations.
RES# 26 MOVE OUT OF EXECUTIVE SESSION
On motion by Councilwoman Sieg and seconded by Councilman Ryan the following resolution was ADOPTED 5 AYES 0 NAYS (McLain, Argotsinger, Putman, Ryan, Sieg)
RESOLVED that the Mayfield Town Board approve to move out of executive session and back into regular session at 8:45 PM.
On motion by Councilman Argotsinger seconded by Councilman Putman the meeting was adjourned at 8:46 PM 5AYES O NAYS (McLain, Argotsinger, Putman, Ryan, Sieg)
Respectfully submitted,
Dorothy Hart, Town Clerk
