Town Of Mayfield
 Minutes 

January 04, 2007: minutes

Body:
 

At the Organizational Meeting of the Mayfield Town Board, Town of Mayfield, Fulton County, New York held at the new Municipal Building at 7:00 p.m., there were

 

PRESENT: Alan McLain, Supervisor

 Richard Argotsinger, Councilman                    

                        Jack Putman, Councilman

Walter Ryan, Councilman

Kathy Sieg, Councilwoman

 

OTHERS PRESENT:   Myrna Hallenbeck, Greg Hitchcock Leader Herald, Sam Jackling, Jane Potts DCO, Betty Tabor Historian, Lee Hallenbeck Supervisor for the Town Of Broadalbin, Tom Ruliffson Highway Superintendent

 

The Regular Meeting was called to order by the Supervisor and opened with the Pledge of Allegiance by Supervisor McLain at 7:00 p.m.

 

PUBLIC- Sam Jackling of the Broadalbin Ambulance spoke to the board on recent workmen's compensation cases which the town of Broadalbin has paid even though the ambulance covers some of the town of Mayfield and Perth. Broadalbin Supervisor Lee Hallenbeck also spoke about the rising costs and was asking for a contribution from Mayfield and Perth as it is the law. A discussion followed and the board decided to wait until the next meeting to make a decision.

 

RESOLUTION # 01

ELECTED SALARIES FOR 2007

On motion of Councilman Ryan, seconded by Councilwoman Sieg, the following resolution

was ADOPTED 5 AYES 0 NAYS (McLain, Putman, Ryan, Argotsinger, Sieg)

RESOLVED for the Town Board, Town of Mayfield to establish the annual salaries for the following elected positions:

 

                        Town Supervisor.......................................................$13,000.00 paid monthly

                        Town Clerk................................................................ 19,036.00 paid bi-weekly

                        Town Board Members (Total 4)...............................    3,050.00 each paid monthly

                        Justices (Total 2)........................................................ 11,484.00 each paid bi-weekly

                        Highway Superintendent..........................................    35,204.00 paid bi-weekly

 

RESOLUTION # 02

BOARD APPOINTMENTS FOR 2007 & SALARIES

On motion of Councilwoman Sieg, seconded by Councilman Argotsinger the following resolution

was ADOPTED 5 AYES 0 NAYS (McLain, Argotsinger, Putman, Ryan, Sieg)

 

RESOLVED that the Town Board, Town of Mayfield made the following appointments with the

Following salaries:

 

            Records Mgt. Officer                Dorothy Hart                $ 1,000.00 per year, paid annually                                                                                                        12/12/2007

Registrar of Vital Records         Dorothy Hart                $   800.00 per year, paid annually on

                                                                                                12/12/2007

Justice Clerks                           Wendy Papa    &         $ 5,000.00 each, per year, paid                                                            Charlene St. Dennis                  monthly

 

RESOLUTION # 03

PLANNING BOARD APPOINTMENTS

 

On motion by Councilwoman Sieg, seconded by Councilman Argotsinger the following resolution was ADOPTED 5 AYES 0 NAYS (McLain, Argotsinger, Putman, Ryan, Sieg)

 

RESOLVED that the Town Board of the Town of Mayfield make the following appointments to the Planning Board. Appoint Barney Brower to the Planning Board effective January 1, 2007 to December 31, 2011.

                                               

It is noted that the Planning Board members are as listed:

 

                        John Vadney                Term Expires    12-31-2009

                        Marilyn Salvione           Term Expires    12-31-2010                

                        Barney Brower            Term Expires  12-31-2011

                        Arthur Dahl                  Term Expires    12-31-2007

                        Nancy Deitch               Term Expires    12-31-2008

 

RESOLUTION # 04

PLANNING BOARD CLERK APPOINTMENT

 

On motion by Councilwoman Sieg, seconded by Councilman Putman, the following resolution was ADOPTED 5 AYES 0 NAYS (McLain, Argotsinger, Putman, Ryan, Sieg)

 

RESOLVED that the Town Board of the Town of Mayfield appoints Michelle Buckley as Planning Board Clerk at the rate of $10.00 per hour.

 

RESOLUTION # 05

ASSESSMENT REVIEW BOAR APPOINTMENT

 

On motion by Councilwoman Sieg, seconded by Councilman Argotsinger the following resolution was ADOPTED 5 AYES 0 NAYS (McLain, Argotsinger, Putman, Ryan, Sieg)   

 

RESOLVED to appoint Shawn Humphrey to a 5 year term on the Assessment Review Board effective January 1, 2007

It is noted that the Assessment Review Board members are as listed:

                       

                        Ken Fuellman  Term Expires    09-30-2010

                        Shawn Humphrey       Term Expires   9/30/2011 

                        Barrie Hampton            Term Expires   09-30-2007

                        Marilyn Salvione           Term Expires     09-30-2008

                        James Cownie              Term Expires    09-30-2009                                                                                                                

RESOLUTION # 06

BOARD OF APPEALS APPOINTMENTS

 

On motion by Councilman Argotsinger seconded by Councilman Ryan the following resolution was ADOPTED 5 AYES 0 NAYS (McLain, Argotsinger, Putman, Ryan, Sieg)

 

RESOLVED that the Town Board of the Town of Mayfield appoint Richard Bumpus to the Board of Appeals effective January 1, 2007 to December 31, 2011.

It is noted that Board of Appeals members are as listed:

 

                        Richard Dixon              Term Expires    12-31-2010

                        Richard Bumpus           Term Expires    12-31-2011

                        Myrna Hallenbeck        Term Expires    12-31-2007

                        James Cownie              Term Expires  12-31-2008

                        Wes Muddle                Term Expires  12-31-2009                  

 

RESOLUTION # 07

ZONING BOARD OF APPEALS CLERK APPOINTMENT

 

On motion by Councilwoman Sieg, seconded by Councilman Putman, the following resolution was ADOPTED 5 AYES 0 NAYS (McLain, Argotsinger, Putman, Ryan, Sieg)

 

RESOLVED that the Town Board of the Town of Mayfield appoints Michelle Buckley Zoning Board of Appeals Clerk at the rate of $10.00 per hour.

 

                       

 

RESOLUTION # 08

SUPERVISOR APPOINTMENTS FOR 2007 & SALARIES

 

On motion by Councilman Putman, seconded by Councilwoman Sieg the following resolution was ADOPTED 5 AYES 0 NAYS (McLain, Argotsinger, Putman, Ryan, Sieg)

 

RESOLVED that the Town Board of the Town of Mayfield approve Supervisor McLain's appointments with the following salaries:

                                                                                                                                                            Deputy Supervisor                        Jack Putman    No Salary

Budget Officer              Lita Hillier                     $ 3,496.00 per year, paid monthly

            Bookkeeper                             Lita Hillier                     $ 7,393.00 per year, paid monthly

            Town Historian             Betty Tabor                  $ 1,464.00 per year, paid annually

                                                                                                            On 12/12/2007

 

RESOLUTION # 09

SET SALARY FOR APPOINTED OFFICIALS

On motion of Councilman Ryan, seconded by Councilwoman Sieg the following resolution was ADOPTED 5 AYES 0 NAYS   (McLain, Argotsinger, Putman, Ryan, Sieg)

 

RESOLVED that the Town Board set a salary rate for the following appointed officials:

 

Assessment Review Board members of $150.00 per individual up to 15 hour limit, with an hourly rate of $10.00 per hour after a total of 15 hours.

Code Enforcement Officer - Michael Stewart as Code Enforcement Officer at a salary of $31,985.00 annually paid bi-weekly.

Assessor - Kathi Hillock as Town Assessor at a salary of $27,111.00 annually paid bi-weekly.

 

 

RESOLUTION # 10

DEPUTY CLERK APPOINTMENTS AND RATE OF PAY

 

On motion by Councilwoman Sieg, seconded by Councilman Argotsinger, the following was

ADOPTED 5 AYES 0 NAYS (McLain, Argotsinger, Putman, Ryan, Sieg )

 

RESOLVED that the Town Board approves the appointments of Michelle Buckley and Virginia Hall as per diem Deputy Clerks at a rate of $10.00 per hour, with Virginia Hall as Deputy Registrar and Deputy Records Management Officer.

 

RESOLUTION # 11

MISCELLANEOUS APPOINTMENTS

 

On motion by Councilman Putman seconded by Councilman Argotsinger the following was

ADOPTED 5 AYES 0 NAYS (McLain, Argotsinger, Putman, Ryan, Sieg )

RESOLVED that the Town Board, Town of  Mayfield,  establish the following:

           

Mileage rate .45 per mile for all town employees to be submitted on a quarterly basis by voucher for payment   

            Meal Expenses for conferences according to New York State guidelines on closest city or town.

            Official Depositories     NBT bank

            Authorize the Highway Superintendent to spend up to $2,000 without prior Highway Committee approval.

            Authorize the Supervisor to file with the Town Clerk a copy of Annual Financial Report by February 28, 2007 at which time report is also required to be filed with NYS Comptrollers Office.

            Direct the Supervisor:  

                        1. To invest in short-term Certificates of Deposit.

                        2. Forward payment for utilities and health program upon receipt to defray finance charges.

                        3. Forward monies to Fire District Number Two upon receipt from the Tax Collector on 2007 Tax Levy.

 

 

 

RESOLUTION # 12

APPOINT ATTORNEY FOR TOWN

 

On motion of Councilman Putman, seconded by Councilman Ryan, the following resolution was ADOPTED 5 AYES (McLain, Argotsinger, Putman, Ryan, Sieg) 0 NAYS

 

RESOLVED that the Mayfield Town Board appoints Carmel Greco, Esquire as attorney for the Town of Mayfield in accordance with the contract authorized on January 16, 2002.

 

 

RESOLUTION #13

APPOINT TOWN HEALTH OFFICER

 

On motion of Councilman Ryan, seconded by Councilman Putman the following resolution was ADOPTED 5 AYES (McLain, Argotsinger, Putman, Ryan, Sieg) 0 NAYS

 

RESOLVED that the Mayfield Town Board appoint Dr. Mayer as Health Officer for the town effective January 1, 2007 to December 31, 2007 at an annual salary of $600.00 to be paid on or about December 15th of each year.

RESOLUTION # 14

ESTABLISH OFFICIAL NEWSPAPER

 

On motion of Councilman Putman, seconded by Councilman Ryan the following resolution was ADOPTED 5 AYES (McLain, Argotsinger, Putman, Ryan, Sieg    ) 0 NAYS

 

RESOLVED to that the Mayfield Town Board establishes the Leader Herald as the official newspaper for the Town.

 

RESOLUTION # 15

ESTABLISH MONTHLY MEETINGS

 

On motion by Councilman Argotsinger, seconded by Councilman Putman, the following resolution was ADOPTED 5 AYES 0 NAYS (McLain, Argotsinger, Putman, Ryan, Sieg)

 

RESOLVED that the Town Board of the Town of Mayfield establishes the following dates, which are the 1st and the 3rd Thursdays each month, as meetings of the Town Board to be held at the Town Hall at 7:00 p.m.:

 

 

 

 

 

Regular Meetings                                                          Regular Meeting (payment of vouchers)

                                    January 4, 2007                                                            January 18, 2007

                                    February 01, 2007                                                       February 15, 2007

                                    March 01, 2007                                                           March 15, 2007

                                    April 05, 2007                                                  April 19, 2007

                                    May 03, 2007                                                              May 17, 2007

                                    June 07, 2007                                                              June 21, 2007

                                    As Announced                                                              July 19, 2007

                                    As Announced                                                              August 16, 2007

                                    September 06, 2007                                                     September 20, 2007

                                    October 04, 2007                                                        October 18, 2007

                                    November 1, 2007                                                       November 15, 2007

                                    December 6, 2007                                                        December 20, 2007

                                     December 27, 2007

 

RESOLUTION # 16

ESTABLISH OBSERVED HOLIDAYS

 

On motion by Councilman Ryan, seconded by Councilwoman Sieg, the following resolution was ADOPTED 5 AYES 0 NAYS (McLain, Argotsinger, Putman, Ryan, Sieg)

 

 

RESOLVED that the Town Board of the Town of Mayfield establish the following dates as an observed holiday in reference to garbage collection, recycling and Town Hall operation of business:

 

            January 1, 2007            New Year's Day                      Garbage and Town Hall

            January 15, 2007          Martin Luther King Day            Garbage and Town Hall

            February 19, 2007       President's Day                        Garbage and Town Hall           

            April 6, 2007              Good Friday                            Town Hall Only

            May 28, 2007              Memorial Day                          Garbage and Town Hall

            July 4, 2007                 Fourth of July                           Garbage and Town Hall

            September 3, 2007       Labor Day                                Garbage and Town Hall

            September 11, 2007     Primary Day                             Town Hall Only

            October 8, 2007          Columbus Day              Garbage and Town Hall

            November 06, 2007     Election Day                             Garbage and Town Hall

            November 12, 2007     Veteran's Day                        Garbage and Town Hall

            November 22, 2007     Thanksgiving Day                     Town Hall, Garbage & Recycling

            November 23, 2007     Thanksgiving Holiday                Town Hall Only

            December 24, 20 07   Christmas Eve, Monday Town Hall

            December 25, 20 07   Christmas, Tuesday        Garbage and Town Hall

 

 

 

 

 

RESOLUTION # 17

RETURN CHECK FEE

 

On motion by Councilman Ryan seconded by Councilman Argotsinger the following resolution was ADOPTED 5 AYES 0 NAYS (McLain, Argotsinger, Putman, Ryan, Sieg)

 

RESOLVED that the Town Board of the Town of Mayfield imposes a $30.00 charge on returned checks issued to the Town of Mayfield.

 

.

 

RESOLUTION # 18

ADOPT POLICY MANUAL FOR 2007

 

On motion by Councilman Ryan seconded by Councilman Putman, the following resolution was ADOPTED 5 AYES 0 NAYS (McLain, Argotsinger, Putman, Ryan, Sieg)

 

 

RESOLVED that the Town Board of the Town of Mayfield adopts the Plan and Policy Manual (Fixed Assets, Sexual Harassment, Procurement Policy, Investment Policy, Code of Ethics, Affirmative Action Plan & American with Disabilities Plan, Highway Employee License Policy) for 2007 as filed with the Town Clerk.

 

COMMITTEE APPOINTMENTS

Supervisor McLain appointed the following Board members to the committees listed:    

           

                                    Property Control                      Putman & Argotsinger

                                    Highway                                   Putman & Argotsinger

                                    Buildings & Grounds                 Ryan & Sieg

                                    Insurance                                  Putman & Argotsinger

                                    Cable TV                                 Putman & Argotsinger

                                    Animal Control             Sieg & Argotsinger

                                    Policy                                       Ryan & Putman

                                    Comprehensive Plan                 Ryan & Sieg

                                    Youth Commission                   Ryan & Sieg

                                    Monthly Voucher Audit            Ryan & Sieg

                                    Negotiations                             Putman & Sieg

Town Beach                             Ryan & Argotsinger

Personnel                                 Entire Board

 

The Supervisor reminded the Town Board that issues of concern would be reviewed by committee and then reported back to the Board for action to be taken.  The Supervisor, as exofficio, may sit on all committees.  All matters regarding personnel would be conducted by the entire Board.

ANNUAL INVENTORY

The Annual Inventory will be reviewed by the Property Control Committee, verified by each department head and returned to the Board for approval.  A copy would be filed with the Town Clerk for record and a copy forwarded to Lita Hillier for bookkeeping.

 

RESOLUTION # 19

ESTABLISH SALARY FOR PART-TIME LABORERS WITH SANITATION EMPLOYEES

On motion by Councilman Argotsinger seconded by Councilman Ryan the following resolution was ADOPTED 5 AYES 0 NAYS (McLain, Argotsinger, Putman, Ryan, Sieg)

 

RESOLVED that the Mayfield Town Board establishes an hourly rate for Part-time CDL employees with Sanitation Department at $14.34 per hour and Part-time laborers at $12.01per hour effective with the bi-weekly Payroll 1- 12-2007

 

RESOLUTION # 20

APPOINTMENT OF DEPUTY HIGHWAY SUPERINTENDENT

On motion by Councilwoman Sieg and seconded by Councilman Putman the following resolution was ADOPTED 5 AYES 0 NAYS (McLain, Argotsinger, Putman, Ryan, Sieg)

Highway Superintendent Tom Ruliffson appointed James Blowers as Deputy Highway Superintendent at a salary of $500.00 per year.

 

 

 

RESOLUTION #21

ESTABLISH SALARY FOR PART-TIME LABORERS WITH HIGHWAY DEPARTMENT

 

On motion by Councilman Ryan seconded by Councilwoman Sieg the following resolution was ADOPTED 5AYES 0 NAYS (McLain, Argotsinger, Putman, Ryan, Sieg)

 

 

RESOLVED that the Mayfield Town Board establishes an hourly rate for part-time Laborers with Highway Department at a rate of $9.83 per hour.

 

RESOLUTION #22

ESTABLISH SALARY FOR SUPERVISOR PER REQUEST

 

On motion by Councilman Ryan and seconded by Councilman Putman the following resolution was ADOPTED 4AYES 0 NAYS (Argotsinger, Putman, Ryan, Sieg) 1 ABSTAIN (McLain)

 

RESOLVED that the Town Board of the Town of Mayfield approves the letter from Supervisor Alan McLain requesting his salary be reduced to $60.00 per month from the budgeted amount of $1083.33 per month.

 

RES # 23 APPROVAL OF HEALTH INSURANCE REIMBURSEMENT

On motion by Councilman Ryan and seconded by Councilwoman Sieg the following resolution was ADOPTED 4 AYES (Ryan, Sieg, Putman, Argotsinger) 1 ABSTAIN (McLain)

 

RESOLVED that the Mayfield Town Board approves reimbursement to Supervisor McLain in the amount of $410.00 per month beginning in January 2007 for health insurance benefits through the end of the year 2007.

 

RES# 24 APPROVAL OF TRANSFER OF FUNDS

On motion by Councilman Ryan and seconded by Councilman Argotsinger the following resolution was ADOPTED 4 AYES (Ryan, Sieg, Putman, Argotsinger) 1 ABSTAIN (McLain)

 

 

RESOLVED that the Mayfield Town Board approves the transfer of funds in the amount of $4,920.00 from A1220.1 (Supervisor's Personal Services) to A9060.8 (Health Insurance) and $7360.00 from A1220.1 (Supervisor's Personal Services) to A1220.2

 (Supervisor's Equipment).

 

PUBLIC/ OTHER

Councilman Ryan reported that the water & Sewer Board will meet on January 25th with a representative from Frasier and Associates.

The Historian report was submitted for 2006

Supervisor McLain thanked Tom Ruliffson Highway Superintendent and Jane Potts DCO for all their help this past year.

Mike Stewart CEO will be meeting with Kucel Contractors and the engineer on January 10th regarding the lift.

 

RESOLUTION # 25 MOVE INTO EXECUTIVE SESSION

 

On motion by Councilwoman Sieg and seconded by Councilman Ryan the following resolution was ADOPTED 5AYES O NAYS (McLain, Argotsinger, Putman, Ryan, Sieg)

 

RESOLVED that the Mayfield Town Board approves to move into executive session at 8:15PM for the purpose of contract negotiations.

 

RES# 26 MOVE OUT OF EXECUTIVE SESSION

 

On motion by Councilwoman Sieg and seconded by Councilman Ryan the following resolution was ADOPTED 5 AYES 0 NAYS (McLain, Argotsinger, Putman, Ryan, Sieg)

 

RESOLVED that the Mayfield Town Board approve to move out of executive session and back into regular session at 8:45 PM.

 

 

On motion by Councilman Argotsinger seconded by Councilman Putman the meeting was adjourned at 8:46 PM 5AYES O NAYS (McLain, Argotsinger, Putman, Ryan, Sieg)

 

 

Respectfully submitted,

 

 

Dorothy Hart, Town Clerk