Town Of Mayfield
 Minutes 

January 18, 2006: Minutes

Body:

A regular meeting of the Mayfield Town Board was held on Wednesday, January 18, 2006 at the Mayfield Municipal Building 28 N School Street Village of Mayfield.

 

PRESENT:

Alan McLain, Supervisor

Walter Ryan, Councilman

Kathy Sieg, Councilwoman

Jack Putman, Councilman

Richard Argotsinger, Councilman

 

OTHERS PRESENT: Jim Cownie, Betty Tabor Historian, Kathi Hillock Assessor, Tom Ruliffson Highway Superintendent, Michael Stewart CEO

 

The meeting was called to order at 7:00 PM by Supervisor McLain and opened with the Pledge of Allegiance led by Supervisor McLain.

 

PUBLIC- No one spoke at this time.

 

DEPARTMENT REPORTS

ATTORNEY REPORT- Attorney Greco was not able to attend the meeting; therefore there was no attorney report.

 

CODE ENFORCEMENT OFFICER –Mike Stewart CEO submitted his monthly report which included 4 permits being issued. Also the yearly report was submitted.

Scott Brooks will finish up on phase I at the Municipal Complex on Thursday.

 

HIGHWAY SUPERINTENDENT REPORT- Tom Ruliffson questioned when the annual inventory would be done. A small discussion followed.

Also reported that the town paved over 5 miles of road this year.

A discussion was held on the old village garbage truck and the water truck which is in bad condition. Tom reported he had checked into purchasing the old fire truck from the Mayfield School for a water truck.

Councilman Ryan reported that he would like to see the town keep the old town garbage truck for a backup.

Councilman Ryan reminded Mr. Ruliffson in the budget there is money allocated for a new truck. Tom said he would like to order a single axle truck. The one they received last year has worked out very well.

 

RESOLUTION # 21 CHANGE AMOUNT IN TOWN OF MAYFIELD POLICY FOR INVENTORY

On motion by Councilwoman Sieg and seconded by Councilman Ryan the following resolution was ADOPTED 5 AYES (McLain, Ryan, Sieg, Putman, Argotsinger) 0 NAYS

 

RESOLVED that the Mayfield Town Board approve to change the amount from 200.00 to 500.00 in the Personal Property/Fixed Assets Accountability Policy section 5 perpetual inventory 1A1. The personal property must have significant value. Personal property valued at $500 or more shall be included in the Inventory.

 

Bill Murphy has submitted a request in letter form to the Supervisor for the town to take over Fritz Lane. Supervisor McLain requested the Highway Superintendent and the Highway Committee to contact Mr. Murphy and meet with him at the road being requested and give him a copy of the Town’s road specs that must be met in order for the town to consider any road for town ownership, and review these with him.  Highway Superintendent Ruliffson asked the board to delay until after the winter season to consider taking over a new road. The board agreed to have the Highway committee meet with Mr. Murphy.  CEO Stewart advised he had a meeting with Mr. Murphy the next day on another matter and he would be glad to take the road spec policy for Mr. Murphy with him.

 

ASSESSOR- Kathi Hillock Assessor welcomed Supervisor McLain, Councilman Argotsinger and Councilman Putman .The assessor submitted & discussed her monthly report.

 

SUPERVISOR- Supervisor McLain reported that he had purchased a new printer, which replaces the one there that belonged to Carol Hart,  and shredder for his office. Also he had received the goals lists from Councilman Ryan and Councilwoman Sieg, and as soon as the other two board members sent theirs he would get them together for everyone’s review.

Councilwoman Sieg, Councilman Ryan and Supervisor McLain had met recently with the new director at Hudson River Black River Regulating District, Mr. Glenn LaFave, and some of his staff to welcome him to this area and offer the Town’s full cooperation to his office.

Supervisor McLain reminded the board members that the Association of Towns Conference is scheduled for February 18- 20th in New York City if anyone was interested in attending.

 

Supervisor McLain reported he wrote in the wrong figure for the Deputy Clerk’s annual salary at the last meeting, and a resolution was need to put in the correct figure.

 

RESOLUTION # 22 AMEND RESOLUTION # 9 DEPUTY TOWN CLERK’S SALARY from the January 5th meeting.

On motion by Councilman Putman and seconded by Councilwoman Sieg the following resolution was ADOPTED 5 AYES (McLain, Ryan, Sieg, Argotsinger, Putman) 0 NAYS

 

RESOLVED that the Mayfield Town Board approves to amend resolution #9 changing the amount of the salary for the deputy clerk to 16,480.00

 

Supervisor McLain reported that Godfrey Frey from AARP was in contact with him and willing to do individual taxes.  A small discussion followed.

 

CleanUp Days have been scheduled for May 18-20 and September 14-16.

 

COMMITTEE REPORTS/ UPDATES

CLEANING- Kathy Sieg discussed the cleaning position for the Municipal Complex and the Town Hall. A discussion was held on whether to advertise for the position or hire in house. Mike Stewart has been doing some of the cleaning on a volunteer basis and expressed an interest in this position.  The building committee will talk to the various Town office staff and devise a list of duties a cleaning person would do and then make a recommendation to the board which direction to take.

 

HRBRRD MASTER PLAN FOR BEACH- the HRBRRD will not allow any land expansions for land use for a one to two year period. Unless the town applies for a special permit #814 plan.

 

RESOLUTION # 23 TABLE MASTER PLAN FOR ONE YEAR

On motion by Councilwoman Sieg and seconded by Councilman Ryan the following resolution was ADOPTED 5AYES (McLain, Ryan, Sieg, Putman, Argotsinger) 0 NAYS

 

RESOLVED that the Mayfield Town Board approves to table the master plan for the beach for at least one year.

 

A letter from Jerry Moore was submitted regarding Zoning Law. A discussion followed, and was noted there is a plan in place to review the Zoning Law each year by the Planning Board, the Zoning Board of Appeals, and the Code Enforcement Officer. They would then make recommendations to the Town Board for any changes. The board discussed Mr. Moore’s concerns and they were submitted to CEO Stewart who has the list of concerns people may have had over the past year, and he will submit this one also. Supervisor McLain will write a letter to Mr. Moore informing him of the board’s action.

 

FINANCIAL

Town Clerks Report was submitted with fees collected in the following accounts Decals $2.10 A account $173.83 B account $377.20

Tax Collector Report – Dorothy Hart Collector reported that the town had received a check of $283,985.66 for their portion of the taxes collected.

Vouchers- Councilman Putman questioned why only one justice & clerk paid dues for the NYS magistrates.

 

 RES# 24 APPROVAL OF VOUCHERS

On motion by Councilman Putman and seconded by Councilwoman Sieg the following resolution was ADOPTED 5 AYES (McLain, Ryan, Sieg, Argotsinger, Putman) 0 NAYS

 

RESOLVED that the Mayfield Town Board approves the payment of vouchers in the following accounts

General Town wide- vouchers 1-

General Outside – vouchers 1-

Highway Town wide- vouchers 1-

Highway Outside- vouchers 1-

 

 

RES# 25 APPROVAL OF MINUTES

On motion by Councilman Ryan and seconded by Councilman Argotsinger the following resolution was ADOPTED 5 AYES (McLain, Ryan, Sieg, Argotsinger, Putman) 0 NAYS

 

RESOLVED that the Mayfield Town Board approves the minutes of December 28, 2005 and January 5, 2006 as submitted.

 

PUBLIC/ OTHER

Youth Commission- A discussion was held on returning to the village the administration of the youth commission this year as was done in years past.

Councilman Putman questioned if the 2 council people who had served last year on the board knew that the village residents were not paying a town tax this year, and why.  A discussion followed and Supervisor McLain would check into this with the Town’s Budget Director and get back to the board.

 

RES# 26 MOVE INTO EXECUTIVE SESSION

On motion by Councilman Ryan and seconded by Councilman Putman the following resolution was ADOPTED 5 AYES (McLain, Ryan, Sieg, Argotsinger, Putman) 0 NAYS

 

RESOLVED that the Mayfield Town Board approves to move into executive session at 9:25 PM for personnel.

 

RES#27 MOVE OUT OF EXECUTIVE SESSON.

On motion by Councilman Ryan and seconded by Councilman Putman the following was ADOPTED 5 AYES (McLain, Ryan, Sieg, Argotsinger, Putman) 0 NAYS

 

RESOLVED that the Mayfield Town Board approves to move out of executive session at 10:00 PM.

 

Town Clerk Dorothy Hart reported receiving the resignation of Deputy Clerk Cindy Ostrander effective January 31, 2006 as she is starting a new job.  A discussion was held regarding the duties of the Deputy Clerk.  It was agreed by the board to advertise for a Deputy Clerk as well as Planning Board and Appeals Board Secretary, which positions Ms. Ostrander also held.  It was noted the person appointed to this position would also fill in as clerk for the Supervisor and at times the CEO.

 

A discussion was held regarding the line-up of offices in the new building.  Supervisor McLain suggested we look into moving the meeting room upstairs and putting all Town Offices on the first floor instead of some of them up and some down.  He had talked to all the building staff as well as the Village officials who thought it was a good idea.  The next step is to contact the Fire District for their approval.  The board unanimously approved the concept and gave McLain permission to contact them.  Pending results of those discussions, CEO Stewart would draw up some revised building plans, and the board would discuss those plans as well as the cost and then make a final determination.

 

Motion was made by Councilwoman Sieg and seconded by Councilman Argotsinger to adjourn at 10:25PM.