Town Of Mayfield
 Minutes 

January 05, 2006: Minutes

Body:

At the Organizational Meeting of the Mayfield Town Board, Town of Mayfield, Fulton County, New York held at the new Municipal Building at 6:30 p.m., there were

 

PRESENT: Alan McLain, Supervisor

 Richard Argotsinger, Councilman           

 Jack Putman, Councilman

Walter Ryan, Councilman

Kathy Sieg, Councilwoman

 

OTHERS PRESENT:           

 

The Regular Meeting was called to order by the Supervisor and opened with the Pledge of Allegiance  by  Supervisor McLain at 6:30 p.m.

 

RESOLUTION # 01

ELECTED SALARIES FOR 2006

 

On motion of Councilman, seconded by Councilman , the following resolution

was ADOPTED 5 AYES 0 NAYS (McLain, Putman, Ryan, Argotsinger, Sieg)

 

RESOLVED for the Town Board, Town of Mayfield to establish the annual salaries for the following elected positions:

 

                        Town Supervisor.......................................................$10,987.00 paid bi-weekly

                        Town Clerk................................................................ 18,481.00 paid bi-weekly

                        Town Board Members (Total 4)...............................     2,950.00 each paid monthly

                        Justices (Total 2)........................................................ 11,484.00 each paid bi-weekly

                        Highway Superintendent..........................................    33,184.00 paid bi-weekly

 

RESOLUTION # 02

BOARD APPOINTMENTS FOR 2006 & SALARIES

 

On motion of Councilman , seconded by Councilman  the following resolution

was ADOPTED 5 AYES 0 NAYS (McLain, Argotsinger, Putman, Ryan, Sieg)

 

RESOLVED that the Town Board, Town of Mayfield made the following appointments with the

Following salaries:

 

 Records Mgt. Officer               Dorothy Hart               $ 1,000.00 per year, paid annually            12/14/2006

Registrar of Vital Records          Dorothy Hart               $   800.00 per year, paid annually on        12/14/2006

JusticeClerks     Caroline Jolly & Charlene StDennis    $2,877.50each,peryear, paid                                                     monthly

 

RESOLUTION # 03

PLANNING BOARD APPOINTMENTS

 

On motion by Councilman, seconded by Councilman  the following resolution was ADOPTED 5 AYES 0 NAYS (McLain,Argotsinger, Putman, Ryan, Sieg)

 

RESOLVED that the Town Board of the Town of Mayfield make the following appointments to the Planning Board: Appoint Marilyn Salvione to the Planning Board effective January 1, 2006 to December 31, 2010.

 

                        Need a Chairman                      as Chairman to the Planning Board for 2006.

                       

It is noted that the Planning Board members are as listed:

 

                        John Vadney                        Term Expires             12-31-2009

                        Marilyn Salvione               Term Expire  12-31-2010               

                       Robert Cooper            Term Expire    12-31-2006

                        Arthur Dahl                 Term Expires 12-31-2007

                        Nancy Deitch              Term Expires             12-31-2008

 

 

RESOLUTION # 04

PLANNING BOARD CLERK APPOINTMENT

 

On motion by Councilman , seconded by Councilman, the following resolution was ADOPTED 5 AYES 0 NAYS (McLain , Argotsinger, Putman, Ryan, Sieg)

 

RESOLVED that the Town Board of the Town of Mayfield appoints Cindy Ostrander as Planning Board Clerk.

 

ASSESSMENT REVIEW BOARD

 

Supervisor has received a letter of resignation from Jack Putman as a member of the Board of  Assessment Review  effective December 28, 2005.

 

RESOLUTION # 05

RESIGNATION FROM BOARD OF ASSESSMENT REVIEW

 

On motion by Councilman  seconded by Councilman  the following resolution was ADOPTED 4 AYES 0 NAYS (McLain , Argotsinger, Ryan, Sieg)

 

RESOLVED that the Town Board of the Town of Mayfield ACCEPT THE RESIGNATION OF Jack Putman from the Board of  Assessment Review effective December 28, 2005

 

 

 

 

 

It is noted that the Assessment Review Board members are as listed:

                       

                        Kimberly Mosher            Term Expires             09-30-2010

                                                            Term Expires 09-30-2006  Need Replacement

                        Barrie Hampton             Term Expires 09-30-2007

                        Marilyn Salvione            Term Expires             09-30-2008

                        James Cownie                        Term Expires 09-30-2009                                                                                                               

RESOLUTION # 06

BOARD OF APPEALS APPOINTMENTS

 

On motion by Councilman  seconded by Councilman  the following resolution was ADOPTED 5 AYES 0 NAYS (McLain , Argotsinger, Putman, Ryan, Sieg)

 

RESOLVED that the Town Board of the Town of Mayfield make the following appointments to the Board of Appeals:

                        Richard Dixon as a member to the Board of Appeals effective January 1, 2006 to December 31, 2010.

 

Wes Muddle as Chairman to the Board of Appeals for 2006.

 

It is noted that Board of Appeals members are as listed:

 

                        Richard Dixon               Term Expires 12-31-2010

                        Richard Bumpus            Term Expires 12-31-2006

                        Myrna Hallenbeck            Term Expires             12-31-2007

                        James Cownie                        Term Expires  12-31-2008

                        Wes Muddle                        Term Expires  12-31-2009                      

                       

 

RESOLUTION # 07

SUPERVISOR APPOINTMENTS FOR 2006 & SALARIES

 

On motion by Councilman , seconded by Councilman  the following resolution was ADOPTED 5 AYES 0 NAYS (McLain ,Argotsinger, Putman, Ryan, Sieg)

 

RESOLVED that the Town Board of the Town of Mayfield approve Supervisor McLain’s appointments with the following salaries:

                                                                                                                                                            Deputy Supervisor                    Walter Ryan                No Salary

Budget Officer                          Lita Hillier               $ 3,394.00 per year, paid monthly

            Bookkeeper                            Lita Hillier               $ 7,178.00 per year, paid monthly

            Town Historian                       Betty Tabor               $ 1,364.00 per year, paid annually

                                                                                                            On 12/14/2006

 

RESOLUTION # 08

SET SALARY FOR APPOINTED OFFICIALS

 

On motion of Councilman , seconded by Councilman  the following resolution was ADOPTED 5 AYES 0 NAYS   (McLain, Argotsinger, Putman, Ryan, Sieg)

 

RESOLVED that the Town Board set a salary rate for the following appointed officials:

 

Assessment Review Board members of $100.00 per individual up to 15 hour limit, with an hourly rate of $10.00 per hour after a total of 15 hours.

Assessor Clerk – Donna Hillreigel as assessor clerk at a rate of $8.75 per hour within budget.

Code Enforcement Officer – Michael Stewart as Code Enforcement Officer at a salary of $31,053.00 annually paid bi-weekly.

Assessor – Kathi Hillock as Town Assessor at a salary of $26,321.00 annually paid bi-weekly.

 

 

RESOLUTION # 09

DEPUTY CLERK APPOINTMENTS AND RATE OF PAY

 

On motion by Councilman , seconded by Councilman , the following was

ADOPTED 5 AYES 0 NAYS (McLain, Argotsinger, Putman, Ryan, Sieg )

 

RESOLVED that the Town Board approves the appointment of Cindy Ostrander as full-time Deputy Clerk, Deputy Registrar and Deputy Records Management Officer at a rate of $16,995.00  annually.

 

RESOLUTION # 10

MISCELLANEOUS APPOINTMENTS

 

On motion by Councilman  seconded by Councilman  the following was

ADOPTED 5 AYES 0 NAYS (McLain, Argotsinger, Putman, Ryan, Sieg )

 

RESOLVED that the Town Board, Town of  Mayfield,  establish the following:

           

Mileage rate      44.5  per mile for all town employees to be submitted on a quarterly basis by voucher for payment          

            Meal Expenses for conferences according to New York State guidelines on closest city or town.

            Official Depositories            City National Bank & Trust Co, Central National Bank

            Authorize the Highway Superintendent to spend up to $1,000 without prior Board approval.

            Authorize the Supervisor to file with the Town Clerk a copy of Annual Financial Report by February 28, 2005 at which time report is also required to be filed with NYS Comptrollers Office.

            Direct the Supervisor: 

                        To invest in short-term Certificates of Deposit.

                        Forward payment for utilities and health program upon receipt to defray finance charges.

            Authorize the Supervisor to forward monies to Fire District Number Two upon receipt from the Tax Collector on 2006 Tax Levy.

 

RESOLUTION # 11

APPOINT ATTORNEY FOR TOWN

 

On motion of Councilman , seconded by Councilman , the following resolution was ADOPTED 5 AYES (McLain, Argotsinger, Putman, Ryan, Sieg ) 0 NAYS

 

RESOLVED that the Mayfield Town Board appoints Carmel Greco, Esquire as attorney for the Town of Mayfield in accordance with the contract authorized on January 16, 2002.

 

RESOLUTION # 12

APPOINT TOWN HEALTH OFFICER

 

On motion of Councilman , seconded by Councilman  the following resolution was ADOPTED 5 AYES (McLain, Argotsinger, Putman, Ryan, Sieg  ) 0 NAYS

 

RESOLVED that the Mayfield Town Board appoint Dr. Mayer as Health Officer for the town effective January 1, 2006 to December 31, 2007 at an annual salary of $600.00 to be paid on or about December 15th of each year.

 

RESOLUTION # 13

ESTABLISH OFFICIAL NEWSPAPER

 

On motion of Councilman , seconded by Councilman  the following resolution was ADOPTED 5 AYES (McLain, Argotsinger, Putman, Ryan, Sieg    ) 0 NAYS

 

RESOLVED to that the Mayfield Town Board establishes the Leader Herald and The Recorder as the official newspapers for the Town.

 

RESOLUTION # 14

ESTABLISH MONTHLY MEETINGS

 

On motion by Councilman , seconded by Councilman , the following resolution was ADOPTED 5 AYES 0 NAYS (McLain, Argotsinger, Putman, Ryan, Sieg)

 

RESOLVED that the Town Board of the Town of Mayfield establishes the following dates, which are the 1st and the 3rd Thursdays each month,  as meetings of the Town Board to be held at the Town Hall at 6:30 p.m.:

 

 

 

Regular Meetings                                                          Regular Meeting (payment of vouchers)

                                    January 5, 2006                                                            January 18, 2006 -Wed

                                    February 02, 2006                                                       February 16, 2006

                                    March 02, 2006                                                          March 16, 2006

                                    April 06, 2006                                                                      April 20, 2005

                                    May 04, 2006                                                                      May 18, 2006

                                    June 01, 2006                                                                      June 15, 2006

                                    As Announced                                                                   July 20, 2006

                                    As Announced                                                                   August 17, 2006

                                    September 07, 2006                                                    September 21, 2006

                                    October 05, 2006                                                        October 19, 2006

                                    November 02, 2006                                                    November 16, 2006

                                    December 07, 2006                                                    December 21, 2006

 

RESOLUTION # 15

ESTABLISH OBSERVED HOLIDAYS

 

On motion by Councilman, seconded by Councilman, the following resolution was ADOPTED 5 AYES 0 NAYS  (McLain, Argotsinger, Putman, Ryan, Sieg)

 

 

RESOLVED that the Town Board of the Town of Mayfield establish the following dates as an observed holiday in reference to garbage collection, recycling and Town Hall operation of business:

 

            January 2, 2006            New Year’s Day                   Garbage and Town Hall

            January 16, 2006            Martin Luther King Day            Garbage and Town Hall

            February 20, 2006            President’s Day                       Garbage and Town Hall     

            April 14, 2006                      Good Friday                          Town Hall only

            May 29, 2006                      Memorial Day                          Garbage and Town Hall

            July 4, 2006                Fourth of July                          Garbage and Town Hall

            September 4, 2006            Labor Day                              Garbage and Town Hall

            September 12, 2006            Primary Day                              Garbage and Town Hall

            October 9, 2006            Columbus Day                          Garbage and Town Hall

            November 07, 2006            Election Day                              Garbage and Town Hall

            November 23, 2006            Thanksgiving Day                    Town Hall, Garbage & Recycling

            November 24, 2006            Holiday                                    Town Hall

            December 25, 2006            Christmas                                 Town Hall

             

 

 

 

 

 

RESOLUTION # 16

RETURN CHECK FEE

 

On motion by Councilman , seconded by Councilman  the following resolution was ADOPTED 5 AYES 0 NAYS (McLain, Argotsinger, Putman, Ryan, Sieg)

 

RESOLVED that the Town Board of the Town of Mayfield imposes a $15.00 charge on returned checks issued to the Town of Mayfield.

 

ANNUAL ACCOUNTING OF TOWN RECORDS - A discussion was held to set a date of February 16, 2006 ? to meet with officials in regard to the annual accounting of records.

 

RESOLUTION #17

SET MEETING FOR ACCOUNTING OF RECORDS

 

On motion by Councilman, seconded by Councilman  the following resolution was ADOPTED 5AYES 0 NAYS (McLain,Argotsinger, Putman, Ryan, Sieg)

 

RESOLVED that the Town Board of the Town of Mayfield set February 16, 2006 ? for the annual accounting of records.

 

RESOLUTION # 18

ADOPT POLICY MANUAL FOR 2006

 

On motion by Councilman , seconded by Councilman , the following resolution was ADOPTED 5 AYES 0 NAYS (McLain, Argotsinger, Putman, Ryan, Sieg)

 

 

RESOLVED that the Town Board of the Town of Mayfield adopts the Plan and Policy Manual (Fixed Assets, Sexual Harassment, Procurement Policy, Investment Policy, Code of Ethics, Affirmative Action Plan & American With Disabilities Plan, Highway Employee License Policy) for 2006 as filed with the Town Clerk.

 

 

 

 

 

 

 

 

 

 

 

 

 

COMMITTEE APPOINTMENTS

 

Supervisor McLain appointed the following Board members to the committees listed:   

           

                                    Property Control                      Putman & Argotsinger

                                    Highway                                  Putman & Argotsinger

                                    Buildings & Grounds                 Ryan & Sieg

                                    Insurance                                 Putman & Argotsinger

                                    Cable TV                               Ryan & Argotsinger

                                    Animal Control             Sieg & Argotsinger

                                    Policy                                       Ryan & Putman

                                    Comprehensive Plan                Ryan & Sieg

                                    Youth Commission                  Ryan & Argotsinger

                                    Monthly Voucher Audit    Putman & Sieg

                                    Negotiations                             Putman & Sieg

Town Beach Ryan & Sieg

Personnel Entire Board

 

The Supervisor reminded the Town Board that issues of concern would be reviewed by committee and then reported back to the Board for action to be taken.  The Supervisor, as exofficio, may sit on all committees.  All matters regarding personnel would be conducted by the entire Board.

 

ANNUAL INVENTORY

 

The Annual Inventory will be reviewed by the Property Control Committee, verified by each department head and returned to the Board for approval.  A copy would be filed with the Town Clerk for record and a copy forwarded to Lita Hillier for bookkeeping.

 

RESOLUTION # 19

ESTABLISH SALARY FOR PART-TIME LABORERS WITH SANITATION EMPLOYEES

 

On motion by Councilman , seconded by Councilman  the following resolution was ADOPTED 5 AYES 0 NAYS (McLain,Argotsinger, Putman, Ryan, Sieg)

 

RESOLVED that the Mayfield Town Board establishes an hourly rate for Part-time CDL employees with Sanitation Department at $13.92 per hour and Part-time laborers at $11.66 per hour effective with the bi-weekly Payroll 1-2006.

 

APPOINTMENT OF DEPUTY HIGHWAY SUPERINTENDENT

 

Highway Superintendent Tom Ruliffson appointed Jim Blowers as Deputy Highway Superintendent.

 

 

 

 

RESOLUTION #20

ESTABLISH SALARY FOR PART-TIME LABORERS WITH HIGHWAY DEPARTMENT

 

On motion by Councilman  seconded by Councilman  the following resolution was ADOPTED 5AYES 0 NAYS (McLain,Argotsinger, Putman, Ryan, Sieg)

 

 

RESOLVED that the Mayfield Town Board establishes an hourly rate for part-time Laborers with Highway Department at a rate of $9.54 per hour.

 

 

 

A motion was made by Councilman  Ryan, seconded by Councilman Seig , and the meeting was adjourned at 9:00p.m.

 

Respectfully submitted,

 

 

Dorothy Hart, Town Clerk