Town Of Mayfield
 Minutes 

December 28, 2005: Minutes

Body:

A year end meeting of the Mayfield Town Board was held on Wednesday, December 28, 2005 at the Municipal Complex Building 28 N School Street in the Village of Mayfield.

PRESENT

Carol Hart, Supervisor

Lois Montanye, Councilwoman

Walter Ryan, Councilman

Douglas Hill, Councilman

Kathy Sieg, Councilwoman

OTHERS PRESENT: Myrna Hallenbeck, Betty Tabor Historian, Lita Hillier, Rich Argotsinger, Tush Nikollaj, William Guido, James Yager, Phlan Hart, Tom Toohey, Tom Ruliffson Highway Superintendent, Kathi Hillock Assessor, Jack Putman

The meeting was called to order at 6:35PM by Supervisor Carol Hart.

The Pledge of Allegiance was led by Phlan Hart.

PUBLIC-

William Guido, 136 Bushnell Road presented a petition from the residents of Bushnell Road regarding the bridge issue.

A discussion was held on the bridge.

Lita Hillier thanked Carol Hart Supervisor for appointing her as bookkeeper and budget officer. She also thanked the board for all they had done in the past four years.

Phlan Hart thanked the town on behalf of the Fire department for moving into the building and felt it would really benefit everyone.

Tush Nikollaj stated that he felt it was absolutely great having the town and village in with the fire department and had a great experience working with the town board.

HIGHWAY SUPERINTENDENT REPORT- Tom Ruliffson Highway Superintendent reported that the new garbage truck had arrived.

ASSESSOR REPORT- Kathi Hillock Assessor reported that the preliminary equalization rate for next year had been set and she would be working on this.

HISTORIAN REPORT- Betty Tabor Historian submitted her annual historian report for the year.

MUNICIPAL BUILDING- Supervisor Hart reported that we have moved into the municipal building and again thanked Mike Stewart CEO for all his work on the project.

BEACH Councilman Hill has completed the updated beach safety plan and requested that the Town Clerk forward a copy to the Department of Health.

INVENTORY- Any department that purchased new equipment in the year 2005 needs to get a label from the town clerk to put on the equipment.

UPDATES- Supervisor Hart reported that Dave Henderson and she have been working on the shared Municipal Services grant.

NEWSLETTER DRAFT- Supervisor Hart presented a draft newsletter to the board for their approval and planned to mail them out in the next day or so.

DOG CONTROL OFFICER REPORT was submitted with four dogs being picked up for the month.

RES#177 AMEND 2005 GENERAL TOWNWIDE BUDGET

On motion by Councilwoman Sieg and seconded by Councilman Ryan the following resolution was ADOPTED 5 AYES (Hart, Montanye, Ryan, Hill, Sieg) 0 NAYS

RESOLVED that the Mayfield Town Board approves to amend the 2005 General Townwide Budget to raise revenues and appropriations for use of Justice Court grant monies received from the State of New York toward expenses as follows

A510 Estimated revenues $4580.00

(A3089- Justice Grant)

A960 Appropriations $4580.00

(A1110.2- Justice EQ)

RES# 178 AMEND 2005 HIGHWAY TOWN OUTSIDE BUDGET

On motion by Councilman Ryan and seconded by Councilman Hill the following resolution was ADOPTED 5 AYES (Hart, Montanye, Ryan, Hill, Sieg) 0 NAYS

RESOLVED that the Mayfield Town Board approves to amend the 2005 Highway Town Outside Budget to raise revenue and appropriations for use of CHIPS aid received from the State of New York toward expenses incurred as follows.

DB510 Estimated Revenue $73,792.28

(DB3501- CHIPS Aid)

DB960 Appropriations $73,792.28

(DB5112.2 CHIPS)

RES# 179 APPROVAL OF YEAR END TRANSFERS

On motion by Councilman Ryan and seconded by Councilman Hill the following resolution was ADOPTED 5 AYES (Hart, Montanye, Ryan, Hill, Sieg) 0 NAYS

RESOLVED that the Mayfield Town Board approves the following year end transfers.

TO: A1220.4 Supervisor C.E. $288.78

FROM: A1220.2 Supervisor E.Q. $288.78

TO: A1355.11 Assessment Rev. Brd. P.S. $1367.50

FROM: A1355.12 Assessor Clerk P.S. $1367.50

TO: A1420.4 Attorney C.E. $3500.00

FROM: A1930.4 Judgments & Claims $3500.00

TO: A1440.4 Engineer C.E. $10,000.00

FROM: A9950.9 Transfer to Capital Project $10,000.00

TO: A1620.4 Building C.E. $11,000.00

FROM: A1620.42 Village Hall Project $11,000.00

TO: A1620.43 Fire District Building $4,198.68

FROM: A9950.9 Transfer to Capital Project $4,198.68

TO: A1910.4 Unallocated Insurance $274.27

FROM: A1990.4 Contingent $274.27

TO: A6772.4 Program for Aging $50.00

FROM: A1990.4 Contingent $50.00

TO: A7140.1 Beach P.S. $685.11

FROM: A7140.2 Beach E.Q. $685.11

TO: A7140.4 Beach C.E. $1093.59

FROM: A7140.2 Beach E.Q. $517.34

FROM: A7140.42 Skating Rink $576.25

TO: A 8160.4 Refuse & Garbage C.E. $11,867.00

FROM: A8160.2 Refuse & Garbage E.Q. $11,867.00

TO: A8160.41 Landfill Stickers $181.55

FROM: A1990.4 Contingent $181.55

TO: A8160.42 Beautification Program $1,000.90

FROM: A1990.4 Contingent $1,000.90

TO: B3620.2 Code Enforcement EQ $974.74

FROM: B3620.4 Code Enforcement CE $974.74

TO: B7310.4 Youth CE $1015.17

FROM: B7310.1 Youth PS $506.50

FROM: B8020.11 Planning Brd. clerk PS $508.67

TO: B8010.4 Zoning Board Appeals CE $54.08

FROM: B8020.41 County Planning Services $54.08

TO: B9050.8 Unemployment Ins. $2813.45

FROM: B8020.41 County Planning Services $2813.45

TO: B9060.8 Health Insurance $1527.48

FROM: B9030.8 Social Security $1527.48

TO: DB5110.4 General repairs CE $2044.59

FROM: DB5110.1 General repair PS $2044.59

TO: DB9060.8 Health Insurance $571.41

FROM: DB9010.8 Retirement $571.41

RES#180 ACCEPT RESIGNATION FROM JACK PUTMAN

On motion by Councilman Ryan and seconded by Councilwoman Sieg the following resolution was ADOPTED 5 AYES (Hart, Montanye, Ryan, Hill, Sieg) 0 NAYS

RESOLVED that the Mayfield Town Board accepts the resignation of Jack Putman as member of the Assessment review Board effective December 28, 2005.

FINANCIAL

Town Clerk Report was submitted with fees collected in the A account $240.13 B account $8827.53 Decals $4.59

RES# 181 APPROVAL OF VOUCHERS

On motion by Councilman Hill and seconded by Councilwoman Sieg the following resolution was ADOPTED 5 AYES (Hart, Montanye, Ryan, Hill, Sieg) 0 NAYS

RESOLVED that the Mayfield Town Board approves the payment of the vouchers in the following accounts

Prepaid vouchers 26-27 $1,184.43

General Townwide vouchers352-417 $238,238.35

John McDonald Engineering voucher 418 $4825.00

Stewart & Bergen voucher 419 $770.25

US Postal Service voucher 420 $703.00

Derby Office Equipment voucher 421 $70.72

FC Comm. Heritage Corp. voucher 422 $600.00

General Outside vouchers105-114 $3,157.67

Highway Outside vouchers 205-227 $10,842.19

Highway Townwide voucher 23 $8,054.14

RES#182 APPROVAL OF MINUTES

On motion by Councilman Ryan and seconded by Councilman Hill the following resolution was ADOPTED 5 AYES (Hart, Montanye, Ryan, Hill, Sieg) 0 NAYS

RESOLVED that the Mayfield Town Board approves the minutes of November 16, 2005 and December 7, 2005 as submitted.

RES# 183 SET DATE FOR ORGANIZATIONAL MEETING

On motion by Councilman Ryan and seconded by Councilwoman Montanye the following resolution was ADOPTED 5 AYES (Hart, Montanye, Ryan, Hill, Sieg) 0 NAYS

RESOLVED that the Mayfield Town Board set the organizational meeting of the Town Board for Thursday, January 5, 2006 at 6:30 PM.

RES# 184 SUBMISSION OF GRANT APPLICATION

On motion by Councilwoman Sieg and seconded by Councilwoman Montanye the following resolution was ADOPTED 5 AYES (Hart, Montanye, Ryan, Hill, Sieg) 0 NAYS

RESOLVED that Supervisor Carol Hart, or her designee, is hereby authorized to submit an application for funding for a maximum amount of $200,000 to the New York State, Department of State, Division of Local Government, Shared Municipal Services Incentive (SMSI) Grant Program for the 2005-2006 Program Year for funds to be used for any and all necessary renovations and improvements required for the completion of the Mayfield Municipal Services Complex project (the Project) and to execute and deliver all necessary documents for said application submission, and be it further

Resolved, that Alan H. McLain Sr. is hereby designated as the Lead Applicant contact Person for said application and is hereby authorized to execute all necessary documents and all financial and /or administrative processes relating to the SMSA Grant application and Program, and be it further,

Resolved, that the Village of Mayfield be designated as co-applicant in the SMSI application and that the Town of Mayfield hereby commits to expend a minimum of 10% of the total SMSI grant award as the required local share of the Project, said local shares to be taken from local funds or from other grant funds received by the Town of Mayfield for the Project.

Supervisor Hart presented the year in review

Bid and Reject New Town Hall

Purchased New Sanitation truck

Requested and received legislation regarding Assessment Issue

Adopted Zoning Law

Negotiated and Signed lease with Fire District

Moved into Mayfield Municipal Complex

Supervisor Hart presented Councilwoman Sieg with a signed copy of the legislation passed into effect in 2005.

PUBLIC/ OTHER

Councilman Ryan presented the three outgoing board members with a plaque for their years of service to the Town of Mayfield.

Councilwoman Montanye 1998- 2005

Councilman Hill 2002-2005

Supervisor Hart 1994-2005

Each of the board members spoke a few words on their experiences on the board.

Councilman Ryan gave a special thank you to Phlan Hart.

On motion by Councilwoman Montanye and seconded by Councilman Hill the meeting was adjourned at 7:35 PM 5 AYES (Hart, Montanye, Ryan, Hill, Sieg) 0 NAYS

Respectfully Submitted;

Dorothy Hart, Town Clerk